MICE and Event Manager

• Building, maintaining and continual development of relationships with suppliers (hotels, transportation companies, guides, restaurants, venues etc.), negotiating best prices and deals, setting up credit agreements, raising purchase orders

• Contracting with the suppliers for MICE products

• Review, research and optimize the existing products as well as create new products of the company

• Review costs of sales and net prices to ensure rate competitiveness in the market and maximize profit to the company

• For each event/request, implements, and evaluates organization to effectively accomplish the goals and objectives of the client; manages professional/technical and support staff on both a professional and administrative basis

• Managing the project during the preparation phase of a project and on-site, leads the project

• Day to Day project management including all the operational tools properly

• Responsible for the logistics part (timeline, operational planning, quality, budget, resources)

• Participating in event debriefings, gather client feedback and market intelligence

• Reporting to the General Director regarding project and event objectives, budgets, resource planning

• Ensuring the profitability of the events and projects organized, managing and verifying all income and expenditure

• Maintaining good internal communication within the event / project teams

• Managing confirmed projects from A to Z

• Maintaining enthusiasm and professional standards within event/project team

• Weekly report on the project and sales activities to the Business Development Director

• A minimum of 1 year’ experience in the travelindustry

• Experience in planning, developing and delivering events and programmes for groups.

• A proven track record of delivering small- and large scale projects in a service environment

• Good knowledge of the destination – hotels and venues

• Leadership skills

• Good written and verbal communication – English, Russian

• Mature and able to interact confidently with senior management

• Ability to make decisions and to prioritize tasks, and to remain calm under stress

• Problem solving skills

• Ability to work both autonomously and as part of a team

• Excellent inter-personal skills

• Ability to motivate and coach people

• Experience with management and operating of budgets / financial control

• Responsible

• Excellent personal presentation

• Fluency in Russian and English, additional languages strongly desired

• Good knowledge of computerized systems including word processing, spreadsheets, presentation packages and databases, preferably Word, Excel, PowerPoint