Administrative Assistant (Advanced English)

Job description

Imagine working in a company where structure is respected, initiative is valued, and every detail matters. At U Trust Insurance Agency LLC, we’re building a professional, reliable team to support our operations across 31 U.S. states - and we’re looking for an Administrative Assistant who can bring clarity, consistency, and smart coordination into our day-to-day work.

This is not a narrow support role. You’ll be working across all departments - from Sales to Customer Service to HR - helping different teams stay organized, on schedule, and focused. As we continue to grow, we need someone who can take ownership of the administrative flow and help the company run smoothly behind the scenes.

Who we’re looking for

We need someone who:

• Can manage calendars, meetings, and reminders without missing a beat

• Feels confident using Google Sheets, Notion, Zoom, and other digital tools

• Communicates clearly, respectfully, and knows when to ask questions

• Is comfortable working in a growing company with evolving processes

• Takes ownership of their tasks and understands the importance of follow-through

This isn’t just about completing admin tasks - it’s about staying organized, preventing things from slipping through the cracks, and being a reliable part of the team.

Key Responsibilities

• Schedule meetings, manage calendars, and handle communication logistics

• Track to-dos, manage internal task lists, and help with prioritization

• Prepare documents, reports, presentations, and emails

• Support with research, data entry, bookings, and occasional special projects

• Collaborate with all teams across the company, supporting daily operations and ongoing projects

• Stay responsive and available during working hours (8 AM - 4 PM PDT / 20:00 - 4:00 local time)

Job requirements

• 1+ year of experience as an Administrative Assistant, Project Coordinator, or similar

• Confident written and spoken English (B2+ minimum)

• Strong time management and organizational skills

• Proficiency with Google Workspace, Slack, Zoom, and task managers

• A responsible mindset, attention to detail, and ability to work independently

Work Setup

• Remote, full-time, long-term

• Working hours: 8 AM - 4 PM Pacific Daylight Time (Kyiv: 18:00 – 2:00)

• Cross-functional collaboration with all departments

• Clear onboarding, supportive environment

• Room to grow into broader operational or coordination roles over time

About U Trust Insurance Agency LLC

We’re a fast-growing trucking insurance agency licensed in 31 U.S. states. Our team operates globally, with a strong focus on service quality, operational efficiency, and team accountability. We don’t do corporate bureaucracy - we prioritize clarity, teamwork, and real results.

How to apply

No tests or long forms — just send your CV.

We review every application manually. If we believe there’s a fit, we’ll reach out to continue the conversation.

We look forward to hearing from you!