Office Manager

BRD Real Estate is the Company with many years of experience in the real estate industry.
We believe that a workplace is more than just an office — it’s a space for self-expression and achieving professional success. A place where every employee can fully show their potential.

Due to our company’s expansion, we are looking for professional office manager to our Barcelona premises.

Position Output:

The Office Manager is a central figure in managing office processes and supporting real estate transactions.
The primary goal is to ensure efficient document flow, communication, and logistical support for the entire team, as well as to maintain interaction between clients, brokers, lawyers, and other stakeholders.

Responsibilities:

• Obtaining NIE numbers and legal protection: Handling the necessary identification and legal documents for foreign clients.

• Opening bank accounts: Assisting clients with account setup and transferring the required information.

• Utility re-registration: Managing the transfer of utility responsibilities after property purchase or rental.

• Community (Comunidad) management: Organizing the transfer of utility service payments to new owners or tenants.

• Transaction preparation: Coordinating the collection of documents from property owners, requesting information from banks, and preparing documentation for property sales.

• Client registration at properties: Participating in client registration (residency) processes after property purchase or rental.

• Contract preparation: Drafting rental agreements, reservation contracts, and other types of agreements.

• Document management: Scanning and uploading documents into the CRM system.

• Liaising with brokers and lawyers: Coordinating with brokers and consulting lawyers on complex matters.

• Communication with architects and other specialists: Maintaining contact with architects and overseeing task completion.

• Various operational tasks: Performing a variety of operational duties related to property purchase, sale, and rental.

• Organizing company events.

Requirements:

• Fluent in English and Spanish (spoken and written).

• Experience with Google Drive, Google Docs, Google Sheets, CRM systems, Canva.

• Strong organizational and information structuring skills.

• Attention to detail (visual and text-based).

• Ability to proofread and identify errors in content.

• Understanding of basic data security principles.

• Excellent organizational and communication skills.

• Ability to work in a multitasking environment.

• Experience in creating and managing content (text, video, images).

• Skills in working with databases and CRM systems.

• Analytical mindset and ability to handle large volumes of information.

• Proactive, results-oriented, and capable of working both independently and in a team.

Motivation:

• Competitive salary with the possibility of bonuses for high performance.

• Opportunities for career and professional growth.

• Work in a fast-growing company with strong leadership support.

• Opportunity to influence processes and standards for information management within the agency.

KPIs:

1. Accuracy and timeliness of document handling.

2. Client and colleague satisfaction based on interaction outcomes.

3. Operational process efficiency and optimization.

Conditions:

• Fixed salary + bonuses (8 hours per day, Mon–Fri)

• Location – Barcelona