Administrative Assistant

Job requirements:

Education: Bachelor’s degree preferred.

Work experience: Minimum 2 years of administrative experience, preferably in a higher education setting. Experience supporting senior leadership in a university setting or similar educational firms.

Knowledge and Skills:

• Excellent written and verbal communication skills.
• High level of professionalism and discretion with confidential matters.
• Strong organizational and time-management abilities.
• Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting tools (Zoom, Teams).
• Ability to work independently and collaboratively in a fast-paced academic environment.
• Familiarity with university LMS systems (e.g., PeopleSoft, Canvas).

Duties and Responsibilities:

Communication & Coordination

• Coordinate communication between the Dean and university departments, faculty, staff, students, and external partners.
• Assist in the preparation of reports, presentations, and academic documentation.

Office and Administrative Management:

• Organize and maintain digital and physical files, including confidential records.
• Order office supplies and maintain equipment for the Dean’s Office.
• Manage budget tracking and assist with communicating procurement needs

Event and Project Coordination

• Coordinate logistics for school-wide initiatives, guest speakers, and academic conferences.

Faculty & Student Support:

• Assist with onboarding of new faculty and adjunct/ visiting instructors.
• Support faculty evaluations, and annual reporting cycles.
• Respond to student inquiries and direct them appropriately.