Family Assistant

Russian Speaking Family PA is needed in Dubai

Place of work: Dubai + Worldwide

Family: 2 adults + 1 child

Conditions:

• Schedule: rota 15/15, 30/30 days on/off

• Salary - negotiable

• Accommodation - will be provided

• Tickets - will be provided

• Contract

Requirements:

• Russian/English speaking candidate

• Working experience as Family Assistant, House Manager with PA functions in high profile families from 3 years is must

• References

Duties:

Staff Management:

• Supervise household staff including butlers, housekeepers, drivers, chefs and other domestic employees.

• Create work schedules, assign tasks and ensure that staff members adhere to high standards of performance and professionalism.

• Conduct performance evaluations, provide feedback and address any issues or concerns that arise with staff members.

Household Operations:

• Develop and implement household policies, procedures and guidelines to ensure efficient operation and organization.

• Coordinate and oversee household activities, including cleaning, laundry, meal preparation, grocery shopping, and other domestic tasks.

• Ensure that all household equipment, appliances, and systems are properly maintained and serviced on a regular basis.

Finance Management:

• Manage household budgets, expenses, and financial records, including payroll for household staff.

• Optimizes processes for decreasing a household expense, initiates cost efficiency and savings.

• Develop and manage travel budgets in collaboration with family members.

• Track expenses, reconcile receipts, and provide regular budget updates.

Vendor Management:

• Identify and select vendors, contractors and service providers for household maintenance, repairs and renovations.

• Negotiate contracts, review proposals and ensure that vendors deliver high-quality services in a timely and cost-effective manner.

• Coordinate with external vendors and oversee projects to ensure that they meet the household's standards and requirements.

Travel Management:

• Plan and organize travel itineraries, including flights, hotel reservations, car rentals, and activities for family members and accompanying personnel.

• Ensure that travel arrangements align with budgetary constraints and family preferences.

• Coordinate with travel agents, airlines, hotels and other service providers to make
  reservations and bookings.

• Arrange special accommodations or services as needed such as childcare or
  medical assistance.

• Manage all logistical aspects of travel including transportation to and from airports, hotels and activities.

• Provide detailed travel schedules, directions and instructions to family members.

• Coordinate luggage handling, packing and shipping services as necessary.

• Anticipate and address any logistical challenges or special requirements during travel.

• Serve as the primary point of contact for all travel-related inquiries and communications.

• Communicate regularly with family members to provide updates on travel plans, changes and developments.

• Coordinate with other household staff such as nannies, drivers and butlers to ensure smooth travel experiences.

Event Planning and Coordination:

• Plan and coordinate special events, gatherings and parties hosted at the residence including menu planning, guest invitations and event logistics.

• Liaise with event planners, caterers, decorators and other vendors to ensure successful event execution.

• Provide on-site support and supervision during events to ensure that all aspects run smoothly and according to plan.

Administrative Tasks:

• Manage household correspondence including emails, letters, and phone calls and respond to inquiries in a timely and professional manner.

• Maintain household records, files and documentation including inventories, warranties, and manuals.

• Handle household logistics such as travel arrangements, vehicle maintenance and guest accommodations.

• Other duties as assigned.

В Дубае требуется личный помощник в семью

Место работы: Дубай + по всему миру

Семья: 2 взрослых + 1 ребенок

Условия: График работы: смена 15/15, 30/30 дней в неделю

Зарплата - договорная

Жилье - предоставляется

Билеты - будут предоставлены

Договор

Требования:

Английский свободно

Обязателен опыт работы в качестве личного помощника, управляющего делами в престижных семьях от 3 лет

Рекомендации

Обязанности:

Управление домашним персоналом

Управление домом/виллой

Финансовая отчетность по дому и персоналу

Взаимодействие с подрядчиками

Консьерж поддержка (бронирование, билеты на культурные мероприятия)

Трэвел поддержка

Организация мероприятий и координация

Административная поддержка (переписка, поиск информации, покупки, документооборот по дому, логистика, обслуживание автопарка, размещение гостей)