Administrative manager

Key Responsibilities:

Office Administration:

• Ensure smooth daily operations of the office and supervise administrative staff

• Oversee reception activities

• Manage office supplies and control the office budget

• Coordinate with external service providers (cleaning, catering, security, maintenance, etc.)

• Oversee company vehicle usage and related logistics

• Support office renovation and repair projects, coordinating timelines and vendors

• Lead and implement office-related special projects as needed

Support to HR Function:

• Assist in updating and enforcing office-related policies (travel, safety, fire protection, etc.)

• Prepare documents, reports, presentations, and purchase requests

• Provide administrative support for employee benefits (medical insurance, mobile communication, etc.)

• Assist in organizing corporate events and internal communications

Personal Assistant to the Managing Director:

• Manage the MD’s calendar and contact lists

• Arrange travel and visa support

• Provide assistance with personal administrative matters (document expirations, contracts, etc.)

• Coordinate safety arrangements in special situations

• Organize events involving leadership, including visits, meetings, and presentations

• Handle MD’s personal budget and expense reporting

• Oversee driver-related matters and company car use

• Select and arrange representative gifts for clients and partners

Candidate Requirements:

• Higher education

• Minimum 5 years of experience in administrative management or executive assistance

• Proficiency in MS Office (Excel, PowerPoint, Outlook)

• Experience managing office vendors and internal operations

• Strong communication and time-management skills, ability to multitask and prioritize

• High attention to detail, results-driven, and customer-oriented

• Fluency in Russian and English; French is a plus